Rules and Regulations
Article 6 : CATEGORIES OF MEMBERSHIP
There shall be 8 categories of membership as follows: -
Clause 6.1 Full Members
Clause 6.2 Associate Members
Clause 6.3 Family Members
Clause 6.4 Country Members
Clause 6.5 Honorary Members
Clause 6.6 Affiliated Club Members
Clause 6.7 Temporary Members
Clause 6.8 Corporate Members
Clause 6.1 Full Members
6.1.1 Eligibility
All employees of Sarawak Shell Berhad (SSB) and Sabah Shell Petroleum Company Limited (SSPC) or other companies of the Royal Dutch Shell Group and employees of PETRONAS and PETRONAS Carigali provided they are resident in the Miri/Lutong area for a period greater than 3 months
6.1.2 Rights and Obligations
Full Members are entitled to utilise all facilities subject to this Constitution and the Rules and Procedures of the Club, and are entitled to hold office on the Committee and have voting rights at General Meetings.
Full Members shall be entitled to be issued with introduction cards to Affiliated Clubs of the Club.
A single status applicant Full Members shall have the right to nominate in writing one partner to be incorporated under their membership. Such partner shall have the rights and obligations of a Family Member. Confirmation of membership of such nominated partner shall be entirely at discretion of the Committee.
Clause 6.2 Associate Members
6.2.1 Eligibility
Persons not employed by SSB, SSPC or other companies of the Royal Dutch Shell Group, PETRONAS OR PETRONAS Carigali who are resident in the Miri/Lutong area for a period greater than 3 months.
6.2.2 Rights and Obligations
Associate Members are entitled to utilise all facilities subject to this Constitution and the Rules and Procedures of the Club, and are entitled to hold office on the Committee and have voting rights at General Meetings.
Associate Members shall be entitled to be issued with Introduction cards to affiliated clubs of the Club.
A single status applicant Associate Member shall have the right to nominate in writing one partner to be incorporated under their membership. Such partner shall have the rights and obligations of a Family Member. Confirmation of membership of such nominated partner shall be entirely at the discretion of the Committee.
6.2.3 Qualification
The number of Associate Members shall be limited to forty percent (40%) of the total membership at any one time. Any subsequent change in the percentage of Associate Members to total membership will be fixed in consultation with the Governing Board.
Associate Members shall not be requested to resign in order to maintain this proportion.
Clause 6.3 Family Members
6.3.1 Eligibility
Members spouses, and Members children up to, but not including, the age of 22 and including relatives of Members who are visiting the Miri/Lutong area for a maximum period of 3 months
Members shall be responsible for all expenses incurred by Family Members.
6.3.2 Rights and Obligations
Family Members are entitled to utilise all facilities and equipment subject to this Constitution and the Rules and the Rules and Procedures of the Club and are entitled to hold office on the Committee subject to the conditions of Article 12 hereafter.
Family Members shall be entitled to be issued with introduction cards to affiliated clubs of the Club.
Clause 6.4 Country Members
6.4.1 Eligibility
Past Full or Associated Members or persons fulfilling the requirements for Full Members but normally resident elsewhere in Malaysia but outside the Miri /Lutong area.
6.4.2 Rights and Obligations
As for Family Members but excluding; voting rights, the right to hold office on the Committee and the right to seek use of Affiliated Clubs through the Club.
Clause 6.5 Honorary Members
6.5.1 Eligibility
Local dignitaries and persons who have rendered special services to the Club may be elected Honorary Members of the Club by the Committee.
6.5.2 Rights and Obligations
Honorary Members are entitled to utilise all facilities subject to this Constitution and the Rules and Procedures of the Club and at the discretion of the Committee but cannot hold office on the Committee and are not entitled to voting rights.
Clause 6.6 Affiliated Club Members
Members of other Clubs with which the Club Committee has formally agreed reciprocal arrangements shall enjoy the privileges of all facilities subject to this Constitution and the Rules and Procedures of the Club and at the discretion of the Committee.
Clause 6.7 Temporary Members
6.7.1 Eligibility
Persons who are not eligible for Full Membership and wish to join the Club for a period limited to 3 months and who have not been given a Temporary or Full Membership to the Club within the past 2 years.
The objective of this motion are to allow people from the Miri/Lutong area to join the Club for a trial of 3 months, before they have to decided to become Associate Members. Annual Temporary Memberships for seasonal activities are not permitted.
Clause 6.8 Corporate Members
6.8.1 Eligibility
Any card holding employee and/or family members of employees (up to the age of 22) in the employment of a company which had entered into a Corporate Membership Agreement with the Piasau Boat Club.
6.8.2 Rights and Obligations
Corporate Members are entitled to utilise all facilities, subject to this constitution and the Rules and Procedures of the Club and be entitled to be issued with Introduction Cards to Affiliated Clubs of the Club.
Corporate members Must present their cards to the Club Management (Managers, Supervisors) prior to making use of the Club facilities. Corporate Members have No voting rights.
6.8.3 Qualifications
The Club Committee shall decide the number of Corporate Members.
The Club Committee will during its monthly meeting review and approve Corporate Membership applications.
Article 7: EVIDENCE OF MEMBERSHIP
Each Member shall be furnished with a non-transferable membership card bearing his name, membership number. membership status and expiry date. Each Member mush present their membership card to an authorised personnel of the Club upon request and shall not appoint any other persons to use their membership card. The membership card shall remain the property of the Club and must be surrendered to the Club upon cessation of membership.
Article 8: GUESTS
Subject to any restriction imposed by the Committee, any Club Member shall have the privilege of introducing guests to the Club, who shall then be entitled to use the facilities and equipment of the Club provided however that:
Clause 8.1 No person who has been expelled from membership of the Club shall be permitted to enter the Club as a guest.
Clause 8.2 All guests must enter their names and addresses in the visitor’s book provided on each occasion that they visit the Club. The visitors book must also be signed by each guest and the sponsoring Member.
Clause 8.3 No individual guest shall be allowed to use the Club facilities for more than a total number of five visits in a calendar year.
Clause 8.4 Guests may use the Club facilities and/or equipment but a guest must provide acceptable evidence of competence to use certain of these or be checked for such competence by a Club representative approved by the appropriate Committee Member, eg. for use of a Hobie-cat the Laser/Hobie Convener or other
Sailing Section Convener, at the discretion of the Sailing Member, shall confirm the competence of the guest user.
Clause 8.5 The sponsoring Member shall be fully accountable for any damage to the Club facilities or equipment caused by the negligence or misconduct of their guest.
Clause 8.6 All guests must pay for goods and services obtained from the Club by means of the Club cash coupons, which are obtainable from the Club office. These must be paid for in Malaysian Ringgit.
Clause 8.7 The Committee may at any time suspend or extend any privileges afforded under this Article 8.
Clause 8.8 The Club member who introduces the guest(s) to the Club shall be fully responsible for the good conduct, expenses and/or any accounts of the guest(s), which may remain outstanding.
Clause 8.9 A guest contravening the Constitution, Rules or Procedures of the Club may be requested to leave the Club’s premises by the Club Manager, or any Committee Member of the Club, through the Member introducing such a guest.
Clause 8.10 When invites by the Committee to participate in any of the Club’s functions or sporting events, non-members of the Club shall be permitted to use selected Club facilities and/or equipment subject to the requirement of Clause 8.1 through 8.9 but excluding Clause 8.3 of this article 8. The relevant Convener shall be responsible for the proper behaviour and use of the Club facilities and equipment by the invited non-members.
Article 9: DEPOSIT AND SUBSCRIPTION
Clause 9.1 A fixed deposit fee shall be payable by all Associate Members at the time of their application to join the Club. Refund of the fixed deposit on resignation or termination of membership from the Club shall be subject to the conditions laid down in Clauses 11.4 hereafter.
Clause 9.2 A monthly subscription shall be payable by all Full, Associate, Country and Temporary Members. The full monthly subscription shall be payable for any part of any month during which membership is held.
Clause 9.3 The level of fixed deposit and monthly subscription fee for Associate Members shall be fixed and published from time to time by the Committee. These rates may be changed by the Committee but in consultation with the Governing Board. The published rates shall be available from the Club office.
Clause 9.4 A Member who fails to pay his/her account with the Club within 45 days from receipt of notice thereof may be suspended under Clauses 11.2 and 21.3 from all privileges of membership of the Club for a period of time to be determined at the discretion of the Committee. Ultimately the Committee may terminate the membership of any Member under the provisions of Clause 11.3 regardless of his/her employer, if the Member’s account remains unpaid in full or in part, for more than ninety (90) days. In this event re-admission to the Club shall be entirely at the discretion of the Committee.
Clause 9.5 The Club accounting month shall be from the 21st day to the 20th day of the following month.
Article 10: APPLICATION FOR MEMBERSHIP
Clause 10.1 Application for membership shall be made on a valid application form which must be completed in full.
Clause 10.2 Each application form shall be signed by a proposer and a seconder who must be Full or Associate Members of the Club. The completed form, with deposit where applicable, shall be sent to the Manager or Secretary of the Club. In the case of Full Member applications, the Secretary shall forthwith enter the applicant’s name in the Register of Members. For other categories of Membership, the Manager or Secretary shall submit the application for approval by the Committee at its next meeting. The Committee may at its discretion reject any application without assigning any reason thereto.
Clause 10.3 No applicant can be deemed to have been approved unless he or she has received a majority of affirmative votes of the Committee.
Clause 10.4 An applicant approved or rejected by the Committee shall be given written notification of the Committee’s decision by the Club Manager or Secretary.
Clause 10.5 An applicant shall be entitled to the rights of membership upon approval of his/her application by the Committee.
Article 11: RESIGNATION, SUSPENSION AND TERMINATION OF MEMBERSHIP
Clause 11.1 Resignation
A Member may resign his or her membership from the Club at any time by notification of such in writing to the Secretary and thereupon he shall cease to be a Member from the end of the calendar month in which his or her resignation was tendered. A Member who has resigned will not be eligible for any membership category (except Country Member if such is permitted under sub-clause 6.4.1) within one calendar year following his or her resignation, unless specifically approved by the Committee.
Clause 11.2 Suspension
A member may be suspended, for sufficient cause, from the use of the Club and the privileges of membership for such a period as the Committee, at its absolute discretion, shall think fit. The determination by the Committee as to the sufficiency of cause shall be final.
Clause 11.3 Termination
The Committee may at any time terminate by written notification the membership of any Member upon determination by the committee that such Member’s conduct was grievously detrimental to the welfare and best interests of the Club membership or families or equipment, and/or for chronis non- payment of monies owed to the Club. Such termination shall be considered at a Committee meeting to which the Member concerned will be invited and offered the opportunity to either verbally or in writing explain his/her conduct. The Member concerned shall receive not less than ten (10) days written notice of the date and time of such meeting. Membership of the Club shall cease forthwith if the majority of the Committee present vote in favour of termination.
Clause 11.4 Monies Owed
Neither the resignation, suspension nor termination from membership of a Member shall relieve such member from the payment of any subscription or other money due to the Club, and no member shall be entitled to, or have any claim upon, any portion whatsoever of the property of the Club. At the discretion of the Committee an individual Member’s deposit may in all cases be used for the recovery of monies owed and unpaid, in full or in part, by that Member to the Club.
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